This Agreement is made between the LANDLORD of the property (as named at the end of this Agreement) and CHARLES SINCLAIR LTD, HEAD OFFICE at 13 Clapham High Street, London SW4 7TS, and also known as (www.charlessinclair.com) who agree to act for the Landlord for the purposes of letting this property and are hereinafter referred to as "THE AGENT". The purpose of this document is to set out clearly and concisely the extent of the letting & Management service offered and the scale of fees charged.
The terms of the Agreement set out in this document will constitute a legal binding contract. If you are unsure of your obligations under this Agreement, then you are advised to take independent legal advice before signing. This Agreement is set out to comply with the requirements of the Provision of Services Regulations 2009.
The Agent provides a letting & Management service to owners wishing to let out their property. The standard fee for lettings & Management is taken as a percentage of the gross rents due for the period of the tenancy and a set-up fee will normally be levied at the outset for taking references and arranging the tenancy.
All services marked with (✓) are inclusive, otherwise additional services and costs are shown.
| Our services | Let only(7.5% + vat) | Rent collect (10% + vat) | Fully managed (14% + vat) |
|---|---|---|---|
| Pre-tenancy works such as cleaning and maintenance | POA | POA | POA |
| PAT test | £90 | £90 | £90 |
| Gas safety certificate | £85 | £85 | £85 |
| EICR | £130 | £130 | £130 |
| Inventory, check in and check outs (for a studio/one bedroom flat) from… | £120 | £120 | £120 |
| Section 21 or equivalent notice to leave | £100 + vat | £100 + vat | £100 + vat |
| Arrange EPC (for a studio) from | £45 | £45 | £45 |
| HMO Submission service | £150 + vat | £150 + vat | ✓ |
| Preparation and creating of tenancy agreement with amendments | £150 + vat | £150 + vat | ✓ |
| Full tenant referencing to include bank and credit checks, employer and previous landlord. (fee charged per tenant) | £35 + vat | £35 + vat | ✓ |
| Arranging floor plans | £40 + vat | £40 + vat | ✓ |
| Guarantor referencing (if applicable) (per tenant | £35 + vat | £35 + vat | ✓ |
| Company referencing (if applicable) (per company) | £50 + vat | £50 + vat | ✓ |
| Utility and council tax bills to be set up in tenants name(s) | £30 + vat | £30 + vat | ✓ |
| 360 Virtual tour | n/a | £35 + vat | ✓ |
| Premium listings through Rightmove and Zoopla | £55 + vat | ✓ | ✓ |
| Securing tenants deposit in government backed deposit scheme | £30 + vat | ✓ | ✓ |
| Taking professional photographs of your property. | In house photos | ✓ | ✓ |
| Targeted campaigns through social media and email to our existing database | n/a | ✓ | ✓ |
| Collection of rent on a monthly basis thereafter | n/a | ✓ | ✓ |
| Arrange quotes, repairs and maintenance | 20% of cost | 20% of cost | ✓ |
| Upgrade to Full Property Management option at any time during tenancy. | ✓ | ✓ | n/a |
| Free Pre-tenancy inspection | ✓ | ✓ | ✓ |
| Providing rental appraisal | ✓ | ✓ | ✓ |
| Free compliance advice | ✓ | ✓ | ✓ |
| Free HMO advice | ✓ | ✓ | ✓ |
| Free keyholding service | ✓ | ✓ | ✓ |
| Advertising property online, through all major portals such as Rightmove and Zoopla, and our website. | ✓ | ✓ | ✓ |
| Real time viewings availability | ✓ | ✓ | ✓ |
| Accompanied viewings with prospective tenants. | ✓ | ✓ | ✓ |
| Tenant comments and feedback after every viewing | ✓ | ✓ | ✓ |
| Liaising with tenants and guarantors in preparing tenancy. | ✓ | ✓ | ✓ |
| Carrying out Right to Rent & ID verification checks in accordance with the Immigration Act 2014. | ✓ | ✓ | ✓ |
| Requesting and collecting holding deposit from tenant(s). | ✓ | ✓ | ✓ |
| View deposit certificate online. | ✓ | ✓ | ✓ |
| Online deposit resolution tracking. | ✓ | ✓ | ✓ |
| 1st months’ rent collection | ✓ | ✓ | ✓ |
| Rent paid notifications | ✓ | ✓ | ✓ |
| Set up standing order/direct debit mandate for future rents | ✓ | ✓ | ✓ |
| Renewal and Increase in rent notice for up to 2 years (no charge) | ✓ | ✓ | ✓ |